Help Center

Enter Direct Debit or Credit Items

When running a Manual Bank Reconciliation.

Enter Direct Debit or Credit Items:

From the add items tab you can add a direct debit or credit item directly, resulting in the recording of a reconciled item and the generation of a general ledger journal entry of type DE with the following transaction details:

  1. Bank account (credit).
  2. Account number as specified (debit) for amount net of GST.
  3. GST inputs credit account (debit).

To Add Debit or Credit Items:

  1. In the transactions menu, click bank reconciliation.

  2. The present items form displays, click the add items tab. For help completing the fields, see Table 7: bank reconciliation add items tab field explained.
    Note: Only enter GST free items in this form, such as bank charges and expenses that are not matter related. Enter GST included items in C ash receipts input or Input payment vouchers.

  3. When you have completed the fields, do one of the following to save the form entries:
    1. Click apply to add the item to the reconciled items grid as reconciled.
    2. Click OK to add the item directly to the bank reconciliation without reviewing in the reconciled items grid. The status bar confirms the item is reconciled.

Next You Can:

Enter Bank Presented Items and Reconcile (Link this to its article) 

Table 7: Bank Reconciliation add items tab field explained

Field Description
Reconciliation Reference Enter a bank reference number. Usually the date and page number of the bank statement.
Item No. Enter an item number, usually a cheque number or a receipt reference.
Date This field is automatically populated with the current date. To change the date, click the arrow and select from the date picker or enter the date in dd/mm/yyyy format.
Details Enter the payee or pater details.
Gross Amount Enter the gross amount of the transaction including GST
GST Automatically calculated from the gross amount.
GL Account No. Click on ellipsis and select the general ledger account number.
Period Click the arrow and select the accounting period, either current (C- Default) or Previous (P).

You can also: enter a bank reconciliation transaction from the Main Menu > Accounting > Bank Reconciliation > Present Items.

Instead of clicking the ellipsis, you can also:

  • On your keyboard, tab to the field and press F5 to access the search form
  • Type the code or number directly into the field, if you know it
  • Press tab on your keyboard to move your cursor to the next field on the form

Instead of clicking OK or Save

  • Press F2 on your keyboard

Close forms without saving:

  • On your keyboard, press esc on the form, click cancel

Updated