How to re-issue a cheque for a different entity and/or change the amount and use the same cheque number

Use this method of re-issuing a cheque if the following criteria apply: 

1. You have cancelled the cheque without amending the cheque number; and 
2. You want to re-use the original cheque number; and 
3. The only things you are changing are either a) the name of the person to whom the cheque is being issued, b) the amount of the cheque or c) both the entity name and the amount of the cheque; or 
4. You have inadvertently reversed the cheque and now need to re-enter the information again. 

Step-by-step guide 

If you have cancelled the cheque without amending the cheque number, you will need to re-enter the cheque, using exactly the same information as the original cheque; with the exception of the Entity Name field, where you will type a new name. 

1. Go to Transactions > Input Payment Vouchers 
2. Complete the details of the voucher exactly as per the original cheque that was issued, with the exception of the entity name field (If you are not sure what the exact details were, you can check by going to the Cheque Enquiry Screen and finding original cheque. The details will be in the bottom half of the screen.) 
3. Leave the Entity ID field as per the original cheque, but change the description to the person who you are wanting to pay (see diagram). 
4. Payment Method must be P - Already Paid 
5. Type in the original cheque number i.e. the one you are re-issuing 
6. When you select 'OK' you will get a pop-up asking if you wish to proceed. Select Yes 
7. The date details and the details in the allocation screen also need to be the same as the original cheque 
8. When you print the cheque, it will use the same number but have a different entity name in the description