Enter Cash Receipt Payment Details

Modified on Thu, 8 Feb at 12:06 AM

When looking for information/ details on how to Enter a Cash Receipt Payment. This topic describes the first step in entering Cash Receipts.

To Enter Cash Receipt Details:

In the transactions menu, click cash receipts input.
The input cash receipts form displays with some fields automatically populated. Complete the remaining fields and click OK to enter the allocation details. For help completing the fields, see Table 9: cash receipt payment details field explained and cash receipt payment errors.
Note: LawMaster highlights any invalid form entries with a red exclamation mark. Place your mouse over the exclamation mark to see an explanation. Correct any invalid entries and retry

Next you can:

Enter Cash Receipt Allocation Details.

Table 9: Cash Receipt Payment Details field explained:

Field	Description
Receipting Office	Click the ellipsis and select the office code where receipting is performed. Having separate office codes allows for separate bank deposit listings, if required. Leave the field blank if your organisation only has one office. If the office has an associated last receipt number (parameter type LO set by your system administrator), then the receipt number
Bank	Click the ellipsis and select the two-character code used to identify each bank account e.g: 11: Office Account 21: Trust Account 31: Service Account The bank selection determines the selections displayed in the allocation types in the cash receipt allocations form, see About cash receipt allocations.
Date Received	Enter the date the funds were received. This field is automatically populated with the current date. To change the date, click the arrow and select from the date picker or enter the date in dd/mm/yyyy format.
Amount	Enter the total amount received.
Media	Click the arrow and select the media type: C – Cash: does not require an entry in the drawer field. Q - Cheque B - Bank Cheque M - Money Order R - Credit Card: selecting this media prompts you to apply a credit card surcharge (if applicable). T - Direct Deposit: use this media when money is deposited into the organisation’s bank account electronically. LawMaster passes these transactions to the general ledgers as individual items—they are not summarised. D - Direct Debit Authority: results in the creation of a direct debit file for processing by the organisation's bank. E - EFTPOS Transaction G - Telegraphic Transfer: use this media when money is deposited into the organisation’s bank account electronically. LawMaster passes these transactions to the general ledgers as individual items—they are not summarised.
Received From Type	Select the appropriate identifier, for example: Entity: Either, enter the name of the payee, select from the lookup or use the SUNDRY entity name for miscellaneous or oneoff receipts. When you enter an entity name, LawMaster extracts the details of the last receipt for the entity and populates the information for the Drawer, Cheque Bank, and Cheque Location. Bill no: Enter the bill number or select from the lookup. Matter: Use if the money is received from the client. Enter the matter number of select from the lookup. You can also: on your keyboard, with the field active press F5 to select from the lookup. If you enter a receipt for a non-trust bank account using the matter number and the “prevent debtors to credit” flag is set and the matter debtor balance (billed un-presented payments, creditors, and anticipated disbursements inclusive of GST) is less than the receipt amount, LawMaster prompts you to deposit the monies into trust.
Received From	Automatically completed based on the selections made in the received from type field: Entity: displays the entity name Bill no: displays the entity name for the bill number Matter: displays the entity name for the matter number This field is not necessarily the drawer.
Drawer	Enter the name on the cheque, if applicable. Note: This field may be automatically populated from the received from type field. You can also: on your keyboard, press F3 to duplicate the contents of the received from field to the drawer field.
Cheque bank or C/Card Organisation	Cheque bank: Enter the name of the bank for cheques. C/Card organisation: Enter the name of the credit card, e.g. Visa, American Express, MasterCard etc. Notes: The Cheque Bank field is only active if the Media type is cheque or bank cheque. If the Media type is R - Credit Card, the name of the field changes to C/Card Organisation.
Cheque Location	For Media type: Cheque or bank cheque: Enter the location of the bank for cheques Credit card: Enter the credit card number Direct debit: Enter the debit reference number for the debtor. Notes: The Cheque bank field is only active if the Media type is cheque or bank cheque. If the Media type is R - Credit card, the name of the field changes to Credit card number
Clearance Date	Enter the clearance date for cheques, generally 3-5 days, if the automatically populated date is incorrect. Notes: LawMaster calculates the clearance date when receipting into trust as Receipt Date plus Clearance Days. If the clearance date falls on a weekend day then the clearance date is set forward to the next available working day. If public holidays are set by the HO parameter they are also taken into account, e.g: Add clearance days to date received (clearance days is the elapsed days – not business days) If date is a Saturday, add a further 2 days. If date is a Sunday, add a further 1 day. If date is a public holiday, add a further 1 day.
Action	Enter one of the following actions for printing the receipt: Y - Print receipt: print immediately from your default printer (this is the default option). P - Receipt already printed: receipt already printed. N - Defer receipt printing: print the receipt later.
Receipt Number	Enter the physical receipt number printed on the receipt. Note: Only enter this number if the receipt is already printed or issued.

You can also: enter a cash receipt transaction from the Main Menu >Accounting >Cash Receipting >Processing > Cash Receipts Input.

Instead of clicking the ellipsis, you can do the following:

On your keyboard, tab to the field and press F5 to access the search form.
Type the code or number directly into the field, if you know it.
Press tab on your keyboard to move your cursor to the next field on the form.

Instead of clicking OK or Save

Press F2 on your keyboard.

Close forms without saving:

On your keyboard, press esc
On the form, click cancel