Add Items

In limited circumstances, you can add transactions to the bank reconciliation by using the Add Items functionality. This is accessed via Main Menu > Accounting > Bank Reconciliation > Present Items > Add Items tab.

This functionality should be used with caution as transactions added this way are not searchable within the system once posted. It is recommended that Add Items is only used for: 

• Bank fees (GST exclusive) 
• Interest received 
• Partner drawings

This will result in the recording of a reconciled item and the generation of a general ledger journal entry of type DE with the following transaction details:

• Bank account (credit). 
• Account number as specified (debit) for amount net of GST. 
• GST inputs credit account (debit).

Step-by-step guide

To add debit or credit items: 

1. Go to Main Menu > Accounting > Bank Reconciliation > Present Items screen. Select or enter the bank number on the Present Items screen for the account you want to add the transaction. 
2. Click the Add Items tab, located at the bottom of the screen. 
3. Type the Reconciliation Reference number. This is optional. You may choose to enter the statement number on your Bank Statement. 
4. Enter the Item Number. This is optional. You may choose to enter details from the bank statement. 
5. Select the date on transaction. 
6. Enter any notes that are relevant to the current entry. 
7. Enter the amount of the transaction. This will be negative for a payment (eg. paying bank fees or interest); this will be positive if you have been paid interest by the bank. 
8. Select the GST status of the entered transaction. If you tab in the GST field, the system automatically calculates and enters the GST based on the amount you entered for the transaction. You will need to overwrite this value with a “0”. 
9. Select the GL Account from the ellipsis (…) lookup. 
10. Select the Period for which you are entering the transaction. It will default to the current period. 
11. Click Apply and OK. The entry will appear in the upper grid of Present Items screens as reconciled entry.