Add Missing Receipts

The missing receipts can be entered through the Cash Receipts Input screen in the system. 

Cash receipts processing involves the input of receipts, correction of receipts, printing of receipts, production of bank deposit lists, raising of direct debit entries on payee bank accounts (if applicable) and the passing of summarised receipt entries to the general ledgers at day end. In order for a receipt to appear on a Bank Deposit Listing it must first be flagged as ‘printed’/manually issued i.e. a receipt number must be assigned to it. 

Before a receipt is released for end of day processing it must first have been listed on a Bank Deposit Listing i.e. the Bank Deposit Listing or Direct Deposit Listing must have been run as appropriate.

Transactions > Cash Receipts Input 

OR 

Main Menu > Accounting > Processing > Cash Receipts Input

Cash Receipts Input

To add a cash receipt:

1. Select the Receipting Office. If the office has an associated Last Receipt Number (parameter type ‘LO’), then the receipt number will be the next number. If a Last Receipt Number parameter does not exist, the next receipt number for the bank specified will be used 
2. Enter the Bank and Date on cash receipt. 
3. Enter the Amount received. 
4. Select the Media which is the mode of the payment received. 
5. Select the Type from Entity, Bill No. and Matter. If Entity is chosen, the "SUNDRY" entity id may be used for miscellaneous receipts. The name of payee may be entered or overridden. If the entity is not known, it may be "picked" by pressing F5. When an entity identifier is entered, the system extracts the details of the last receipt for the entity and uses this information as default data for drawer name, bank name and location. 
6. The Received From field is automatically completed based on the selections made in the Received From Type field.Enter the name of the drawer on the cheque, if applicable. F3 will duplicate the contents of the “Received From” field to the “Drawer” field. 
7. Enter the name of bank for cheques, bank cheques or money orders. When receipting funds with a Media Type of ‘R’ (credit card), this field will be called ‘C/Card Organisation’. The name of the credit card should be entered here e.g. Visa, American Express etc. 
8. Enter the cheque location. For cheques, is branch of bank; for credit cards is credit card number; for direct debits is the direct debit reference number for the debtor. 
9. Select the Printing Action for the receipt. The default is Y. 
10. The receipt number is the pre-printed number on the receipt. This number is entered if the receipt has already been printed / issued. 
11. Click OK

You will be directed to allocate the cash receipt. You will need to run the End of Day process before reconciliation.