Transit Register

This article outlines the steps to undertake when you receive monies that are payable to a third party and you need to record this as transit monies. 

Transit Register entries are maintained from the Matter Workbench > Matter Menu (tree view) > Trust > Transit Register. 

This allows you to review existing entries or "Receipt" then "Forward" or "Receipt and Forward" your transit monies.

Step-by-step guide

Add/Receipt Transit Monies

1. From the Context Menu (right click) > Receipt
2. Enter the details of the Transit Entry e.g.:
   1. Date Received;
   2. Received From; 
   3. Per Medium - Select from: Cash, Cheque, Bank Cheque, Money Order, Postal Note, Telegraphic Transfer, Draft 
   4. Reference;
   5. Drawer;
   6. Amount;
   7. Details
      
      
      
3. Select OK.

Once added the transit entry will appear in the Transit Register grid as per below:

The Financials Tab from the Matter Workbench will also update showing the number of entries and the Balance: 

Forward Transit Monies

When you are ready to forward the monies to the third party, you need to update your transit entry item so it also shows that you have forwarded the funds. Do not modify the item to update the forwarded information, follow the steps below:

1. From the Transit Register, select the Transit Item > Context Menu (right click) > Forward
   
2. Complete the Paid/Forward To Field and the Date Paid field.
   
   
   
3. Select OK 

The Transit Register grid will be updated to show the Balance field as zero and the Date Paid and Date To fields updated: 

The Financial tab on the Matter Workbench, will also be updated to reflect the Transit Entries amount as zero. 

Receipt and Forward Transit Monies 

To receipt and forward transit monies at the same time follow the below steps.

1. From the Context Menu (right click) > Receipt and Forward
2. Enter the details of the Transit Entry e.g.:
   1. Date Received; 
   2. Received From; Per Medium - Select from: Cash, Cheque, Bank Cheque, Money Order, Postal Note, Telegraphic Transfer, Draft;
   3. Reference;
   4. Drawer; 
   5. Amount; 
   6. Details; 
   7. Paid/Forwarded To; 
   8. Date Paid.
      
      
      
3. Select OK

Once added the Transit Register grid will display the information, however the Balance will show as zero with the Amount Received showing as e.g. $500.00.

The Financial Tab will show 1 transit entry however the Transit Entry amount as zero.